Creating A T-Shirt Order Form: A Simple Guide

how to make a t shirt order form

T-shirt order forms are a great way to streamline the process of selling custom T-shirts. Whether you're a business, nonprofit, club, university, or even a family reunion, custom T-shirts can promote your brand, build team spirit, or just be a fun way to celebrate an event. Using a T-shirt order form template can help you gather all the essential information, such as size, colour, quantity, and delivery preferences, to process and fulfil orders smoothly and effectively. In this article, we'll cover the purpose of T-shirt order forms, who needs them, and tips for creating your own.

Characteristics Values
Purpose To collect T-shirt orders from customers
Who needs it Retailers, nonprofits, bands, schools, sports teams, individuals
Where to use Online, in-person, at events or meetings
What to include T-shirt sizes and quantities, color and design preferences, delivery or pickup options, customer information, payment details
Benefits Saves time, cost-effective, customizable, scalable
How to create Use a template or build from scratch, add form fields, integrate with payment gateways

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Online vs. Offline

There are several options for creating a T-shirt order form, both online and offline. Offline order forms are typically used for in-person sales at events, and can be a simple paper form or a spreadsheet to help collect bulk orders. Online order forms, on the other hand, can be used to collect orders via email, websites, or social media. They can be easily shared and distributed, and also allow for instant payment.

Offline Order Forms

Offline T-shirt order forms are ideal for fundraising events and community gatherings. They can be a simple paper form, or a more detailed spreadsheet. Offline forms are a good option when you want to collect orders in bulk at an event, and you don't need to worry about internet access or technical issues. You can use a generic template or create your own, making sure to include essential information such as name, contact information, shipping details, size, colour, and quantity.

Online Order Forms

Online order forms offer a more efficient and modern approach. They can be easily distributed via email, websites, or social media, and can also be embedded into web pages. Online forms allow for instant payment, and can be integrated with various payment processors such as PayPal, Stripe, or Authorize.Net. You can also use online form builders to create sleek, interactive, and personalised forms that match your brand. These forms can be customised with your logo, colours, and even fun GIFs and videos.

Advantages of Online Forms

Online forms are ideal for reaching a wider audience and can be accessed by anyone, anywhere, on any device. They are also more environmentally friendly, saving paper and ink. You can easily track and manage orders, and instantly connect with customers via email or CRM platforms.

Advantages of Offline Forms

Offline forms are a simple and reliable option, especially for events where internet access may be unreliable. They are also a good option for those who may not be comfortable with online forms or digital payments. Offline forms can be easily customised and printed, and allow for a more personal interaction with customers.

Both online and offline T-shirt order forms have their advantages, and the best option may depend on the context and nature of your sales.

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Customisation

Firstly, you can add your logo and brand colours to the form to create a seamless brand experience. You can also include images of the T-shirts, showing multiple angles and views to give customers a good idea of the fit and style.

Secondly, you can adapt the form to include the specific information you need. This could include the customer's name, address, email, and phone number. This is useful if you need to contact the customer about their order, or if they need to get in touch with you. You can also include fields for size, colour, quantity, and delivery or pickup options.

Additionally, you can integrate the form with payment gateways such as Square, PayPal, or Stripe to securely collect payments. This streamlines the ordering process and makes it more convenient for customers.

Finally, you can use a platform like Jotform to further customise your form. This platform offers a drag-and-drop Form Builder that allows you to add or remove form fields, change colours and fonts, and rearrange the template format. You can also set up calculations on your form to instantly calculate total prices.

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Payment methods

When creating your T-shirt order form, it is important to consider the payment methods you will accept. The most common payment methods for online orders are credit and debit cards. You can integrate your form with payment gateways such as Square, PayPal, Stripe, or Google Pay. These payment processors allow you to securely collect payments from your customers without any additional transaction fees.

If you are using Google Forms, you will need to instruct your customers to pay manually through a payment link or bank transfer. This can be a more complex process as you will have to manually check each order to ensure that payments have been made correctly.

Alternatively, you can use a platform such as Typeform, SurveyMonkey, Cognito Forms, or Jotform, which offer seamless payment integration. These platforms allow you to connect your form to your preferred payment processor and securely collect payments online. You can also use FormPay, which is similar to Google Forms but built specifically for e-commerce and offers payment integration.

By integrating a payment gateway into your T-shirt order form, you can streamline the ordering process, making it more convenient for your customers and easier to manage for your business.

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Customer information

This section is vital as it helps you understand your customers' needs and enables effective communication during the order process. Here are some key details to include:

  • Contact Person: Request the full name of the person making the order. This ensures a point of contact and helps personalize the transaction.
  • Phone Number: Ask for a primary phone number where the customer can be reached. This facilitates quick communication regarding order updates, clarifications, and potential issues.
  • Email Address: An email provides an additional means of contact and is useful for sending digital receipts, order confirmations, and other relevant information. Ensure customers provide a valid email address they regularly check.
  • Mailing Address: For accurate delivery, request a detailed mailing address, including street name, city, state/province, and zip/postal code. International orders may require additional information like the country and specific region.
  • Delivery Instructions: Include a field for special delivery instructions, such as "Leave at the back door" or "Contactless delivery preferred." This ensures the customer's preferences are considered, especially if they have specific requests or concerns regarding the delivery process.
  • Preferred Contact Method: Asking customers how they prefer to be contacted gives them agency and helps streamline communication. Some may prefer email for written records, while others might opt for phone calls for more immediate updates.
  • Additional Comments: Providing a section for additional comments allows customers to convey any unique circumstances or requests. For instance, they might want to specify a certain time frame for delivery or include a gift message if the order is meant as a surprise for someone else.

Remember to keep the language simple and direct, ensuring customers understand exactly what information is needed. This structured approach enhances the order process, minimizes errors, and guarantees customer satisfaction.

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Order tracking

When it comes to order tracking for T-shirt sales, there are several options available. If you're looking for a physical order book, you can purchase T-shirt order form books from Amazon. These books can help you keep track of order dates, order numbers, promise dates, customer details, T-shirt details (style, size, quantity, colour, etc.), shipping details, pricing details, and payment methods.

However, if you're looking for a digital solution, there are several tools available to help you create a T-shirt order form and subsequently track orders.

Google Forms

Google Forms offers a T-shirt Sign Up form template that you can customise to your needs. You can use the Checkbox Grid question format to allow customers to select their preferred size and colour. However, Google Forms doesn't handle quantities, so you'll need to set up a Paragraph question for customers to manually input their desired quantities, sizes, and colours. Additionally, Google Forms doesn't calculate purchase totals or accept payments, so you'll need to rely on manual processes for these aspects.

FormPay

FormPay is an alternative to Google Forms, specifically designed for e-commerce. It allows you to sell different sizes, colours, and quantities of T-shirts, and you can add pickup and delivery options as well. FormPay automatically calculates purchase totals, and it integrates payments directly, enabling your customers to pay immediately upon checkout. FormPay also provides an order dashboard for tracking orders and sends automatic confirmation emails to both you and your clients.

Etsy

Etsy offers various order tracker templates that you can purchase and download. These templates are often editable and printable, allowing you to customise them to your needs. Some templates are specifically designed for T-shirt orders, while others are more general order trackers that can be adapted for T-shirt sales.

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